Authorization of Independent Surveillance Companies

The qualifications required to be provided by the organizations that will apply for authorization as a independent surveillance company and the documents to be submitted to the Authority are determined by the Regulation on Independent Surveillance Activities At Nuclear Facilities published in the Official Gazette dated 1/8/2024 and numbered 32619.

For applications to be made to the NDK to obtain a Certificate of Authorization, it is essential to submit two copies of the documents, one hard copy and one electronic copy. It is the applicant's responsibility that the hard copy is produced from the electronic copy submitted to the Authority and that it is identical. Applicants cannot make any claim from the Authority due to the results arising from the difference of the copies.

Electronic versions of documents such as management system documents, technical capacity, human resources regulations and / or procedures among the application documents must be submitted in searchable format. Hardcopy documents must be submitted in original or, if the original cannot be submitted, a copy certified by the official authorities. The application documents are shown below.

1.Application Form

2. Companies willing to provide surveillance services for nuclear facilities shall attach to the petition

a) Official documents showing that the company carries out active and registered commercial activities,

b) The documents showing the persons authorized to represent and their signature declaration or circular approved by the competent authorities,

c) Information on the organizational structure, duties, authorities and responsibilities of its units, technical capacity and similar experiences for the authority requested,

d) A letter from the Turkish Accreditation Agency showing that the management system certificates and the management system certificate obtained according to the ISO 9001 standard have been issued by certification bodies accredited by the Turkish Accreditation Agency or certification bodies accredited by the accreditation bodies included in the International Accreditation Forum Mutual Recognition Treaty,

e) Arrangements and/or procedures for human resources management, conformity assessment, audits and nonconformity management,

by submitting an application to the Authority.

3. In addition to the first paragraph, companies willing to provide surveillance services in the safety-significant category shall attach to their application information and documents regarding their regulations, practices and/or procedures regarding safety-related issues such as establishing and maintaining a safety culture, providing trainings to be conducted within this scope and applying the graded approach.

Note 1: The Authority may request additional information and documents if it considers necessary.

Note 2: The above-mentioned application documents should provide information that will form the basis for the assessment of the competence of the organization for the authorization applied for. The following points are prepared for guidance purposes, these or similar information may be included in these documents:

• Information on the organization's experience, know-how, resources and lessons learned based on its experience in the field for which it is applying for authorization
• In the similar work experience section, supporting information such as the duties of the applicant organization in the relevant project, the scope of the project, other stakeholders of the project (client), benefits of being in the project to the applicant
• Information on the quality management system in place and other management systems, if any (Information on the ISO 9001 or equivalent quality management system required by the Regulation, as well as information on ISO 17020 or similar accreditations, if any)
• Information on the applicant's arrangements regarding independence, impartiality and confidentiality to prevent conflicts of interest within the framework of oversight activities
• Information on the clear definition of the organizational structure in which surveillance services will be provided (specifying in detail the location of the surveillance unit within the organizational structure in organizations that provide services outside of surveillance activities)
• Information on decision-making mechanisms and the authorities and responsibilities of those involved in the audit process, especially auditors
• Information on the organization's competencies and arrangements for meeting the requirements of this area-specific issues such as safety culture, graded approach in authorization applications for the inspection of safety-relevant structures, systems and components.

Note 3: The following items have been prepared for guidance, these or similar information may be presented in application documents to meet the requirement and for the required evaluation:

• Regulations of applicant regarding staff recruitment and staff qualification (Including in detail the regulations regarding the inspectors involved in the surveillance activities and their superiors)

o Recruitment

o Providing necessary competencies, basic training, retraining, on-the-job training, etc. (Examples from the applied training modules can be presented)

o Competency assessments

• Surveillance technical competencies

o General surveillance procedures including the steps such as planning, performing, reporting and recording surveillances

o Surveillance procedures specific to the construction of safety-critical structures, the assembly of systems, the manufacturing of equipment and the commissioning of safety-critical structures, systems and equipment by sampling related to the activities that authorization application made

o Records and forms to be kept in the surveillance process

o Form and record samples from previous inspection, audit and control activities carried out (by closing confidential parts, if any) can be used to demonstrate competence

4. The organization's written statement that it will employ trustworthy personnel consistent with the principle of independent decision making.

* All documents are presented in Turkish and/or English. Official documents should be submitted as apostilled and notarized. For translated documents, copy of approved translator certificate also should be submitted.

For foreign companies, the bank account information to which the relevant service / transaction fee will be deposited is indicated below:

Receiver Name: Nükleer Düzenleme Kurumu (Nuclear Regulatory Authority)

Receiver Address: Devlet Mahallesi, 85. Cadde No:5 Çankaya/ANKARA/TÜRKİYE

Bank: T.C. Ziraat Bank

Bank Division: T.C. Ziraat Bank Kamu Kurumsal Şube

Account Type: USD Account

IBAN: TR 37 0001 0017 4588 3930 2750 03

BIC/SWIFT Code: TCZBTR2A

While paying the service fee, the relevant service item code and name under the C-5 INDEPENDENT SURVEILLANCE COMPANY AUTHORIZATION CERTIFICATE AND INSPECTIONS section in the NDK List of Transaction and Service Fees should be stated in the explanation part of bank receipt.

• Title of the payment: “C-5.02 – Company Name” For Certificate of authorization for the surveillance of the construction of safety-critical structures, assembly of systems, manufacturing of equipment, and surveillance of the commissioning of safety-critical structures, systems and equipment (foreign company)
• Title of the payment: "C-5.04 – Company Name” For Authorization certificate for surveillance of construction activities of non-safety-critical structures (foreign company)
• Title of the payment: “C-5.05 – Company Name” For Renewal of independent surveillance company authorization certificate

Nuclear Regulatory Authority (NDK) Basic Goods and Services Fees in current year can be found in link below.

NDK List of Transaction and Service Fees

Organizations authorized for the inspection of SSC’s important to nuclear safety

* Inspection of manufacture and installation activities of nuclear fuel assembly, control rod assembly, transportation packing set and related components.

Organizations authorized for the inspection of SSC’s not important to nuclear safety