Authorization of Nuclear Construction Inspection Organizations

The qualifications required to be provided by the organizations that will apply for authorization as a nuclear construction inspection organization and the documents to be submitted to the Authority are determined by the Regulation on Construction Inspection of Nuclear Power Plants.

For applications to NDK to obtain a Certificate of Authorization, the following documents are submitted in printed and electronic form. It is the applicant's responsibility to ensure that the electronic copies are the same as the hard copy. Documents such as management system documents, technical capacity, regulations on human resources included among the application documents should be submitted in a searchable format on electronic versions. The original printed documents, or if the original cannot be presented, a copy approved by the official authorities is submitted. Application documents are listed below:

1. Application Form

2. Official documents proves that the Organization is active and performs registered commercial activities,

3. Organization’s documents listing representing staff, this staff’s approved statement of signature or authorized signatory list,

4. A report containing the organizational structure, technical capability, human resources information and past experience in construction inspection of the Organization,

Note 1: The information that will serve as the basis for the evaluation of the organization's competence regarding the authorization applied should be presented with this report. The following items have been prepared for guidance, these and similar information may be included in the report:

• Information about knowledge, resources and experiences in the field applied for authorization and also the lessons learned based on the experience
• Presenting similar work experience with information such as tasks of the applicant in the relevant project, the scope of the project, other stakeholders (customers) of the project, and the benefits of being in the project to the applicant
• Information about the quality management system in place and other management systems (Information on ISO 9001 or an equivalent quality management system is required by the Regulation, in addition to this the information on ISO 17020 or similar certifications are presented if any)
• Information on the applicant's regulations on independence, impartiality and confidentiality in order to prevent conflict of interest within the framework of inspection activities
• Information on the clear definition of the organizational structure in which inspection services will be provided (details of the state of the inspection unit in the organizational structure in organizations that also provide services other than inspection activities)
• Information on decision-making mechanisms and the powers and responsibilities of those involved in the inspection process, especially of inspectors
• Information about the organization's competencies and regulations in meeting the requirements of nuclear safety related area, such as nuclear safety culture, graded approach etc. (Regarding applications for authorization to inspect important structures, systems and components in terms of nuclear safety)

5. Documents presenting the Organization’s qualifications as indicated in Article 13 of Regulation, in accordance with demanded authorization extent;

a. An internationally valid quality management system certificate of the organization,

b. A letter taken from the Turkish Accreditation Agency, showing that the quality management system certification is issued by a certification body accredited by Turkish Accreditation Agency or an accreditation body included in the International Accreditation Forum Mutual Recognition Agreement,

c. Documents and procedures related to human resources management and inspection process within the Organization’s quality management system documents,

Note 2: The following items have been prepared for guidance, these or similar information may be presented in application documents to meet the requirement and for the required evaluation:

• Regulations of applicant regarding staff recruitment and staff qualification (Including in detail the regulations regarding the inspectors involved in the inspection process and their superiors)

• Recruitment
  
• Providing necessary competencies, basic training, retraining, on-the-job training, etc. (Examples from the applied training modules can be presented)
  
• Competency assessments
  

• Arrangements for providing a flexible structure that responds quickly to workload changes
• Inspection technical competencies

• General inspection procedures including the steps such as planning, performing, reporting and recording inspections
• Inspection procedures specific to the structure, system and components selected by sampling related to the activities that authorization application made
• Records and forms to be kept in the inspection process
• Form and record samples from previous inspection, audit and control activities carried out (by closing confidential parts, if any) can be used to demonstrate competence

6. Documents issued to Organization by other states regulatory bodies’ related to inspections of structures, systems and components, if any.

7. Written declaration (commitment) of the organization that it will only employ reliable personnel.

* All documents are presented in Turkish and/or English. Official documents should be submitted as apostilled and notarized. For translated documents, copy of approved translator certificate also should be submitted.

For applications to be made by domestic companies, the application form have to also be filled in via the E-Government (E-Devlet) system. And the relevant service / transaction fee specified in the List of Fees for Basic Goods and Services announced by the NDK for each financial year have to be deposited into the Authority's account together with the accrual number to be given after the application.

For foreign companies, the bank account information to which the relevant service / transaction fee will be deposited is indicated below:

Receiver Name: Nükleer Düzenleme Kurumu (Nuclear Regulatory Authority)

Receiver Address: Devlet Mahallesi, 85. Cadde No:5 Çankaya/ANKARA/TÜRKİYE

Bank: T.C. Ziraat Bank

Bank Division: T.C. Ziraat Bank Kamu Kurumsal Şube

Account Type: USD Account

IBAN: TR 37 0001 0017 4588 3930 2750 03

BIC/SWIFT Code: TCZBTR2A

While paying the service fee, the relevant service item code and name under the C-5 CONSTRUCTION INSPECTION AUTHORIZATION CERTIFICATE AND INSPECTIONS section in the NDK List of Transaction and Service Fees should be stated in the explanation part of bank receipt.

• Title of the payment: “C-5.02 – Company Name” For authorization certificate for inspection of structures, systems and components important for nuclear safety (foreign company)
• Title of the payment: "C-5.04 – Company Name” For authorization certificate for inspection of structures, systems and components not important for nuclear safety (foreign company)
• Title of the payment: “C-5.05 – Company Name” For renewal of authorization certificate
• Title of the payment: “C-5.05 – Company Name” For expansion of the authorization certificate scope

Nuclear Regulatory Authority (NDK) Basic Goods and Services Fees in current year can be found in link below.

NDK List of Transaction and Service Fees

Organizations authorized for the inspection of SSC’s important to nuclear safety

* Inspection of manufacture and installation activities of nuclear fuel assembly, control rod assembly, transportation packing set and related components.

Organizations authorized for the inspection of SSC’s not important to nuclear safety